Virtual cards are temporary digital payment cards generated by OTAs like Booking.com and Expedia for each confirmed reservation.
They function like standard credit cards but exist only digitally and are single-use, valid for a specific amount and timeframe.
With Rentlio Pay's automation, there's no need to log into OTA extranets and manually enter card details - the system processes virtual card payments automatically.
How Virtual Cards Work?
When a guest books through an OTA (e.g., Booking.com), the system automatically generates a virtual card containing all payment details: card number, expiration date, CVC, and authorized amount.
The virtual card is automatically linked to the reservation in Rentlio.
The card becomes active on a specific date - typically on the guest's arrival day or after the free cancellation period expires, depending on the OTA's policies. Virtual cards can be charged up to 4 days after checkout.
When it's time to charge, you simply process the virtual card payment directly from the Rentlio interface, just like any standard card payment.
After the charge is processed, funds are transferred from the OTA's account to your property's account.
To charge a virtual card, open the reservation and under Folios click on the Charge virtual card button.
After successful payment, the invoice creation window will automatically open.
Benefits of Virtual Card Payments
Enhanced Security
Virtual cards are single-use only, valid for a specific amount and timeframe, making them completely secure against fraud or misuse.
No Card Data Handling
Guest card information remains protected. Virtual cards eliminate the need to handle sensitive payment data, reducing PCI-DSS compliance risks.
Faster, Automated Billing
No need to send invoices or wait for bank transfers - payments are processed automatically through virtual cards.
Guaranteed Payment from OTAs
Booking.com, Expedia, and other OTAs guarantee payment via virtual cards when booking conditions are met, ensuring you receive your revenue.