If you own a rental property in Croatia you are probably aware that your property might be 'in the system of fiscalization'. This refers mainly to larger properties (hotels, hostels, multi-properties) who earn annual revenue amount which obliges them to pay VAT (amount is prescribed by the government legislation). If you are one of these lucky high earners, you must fiscalize all your invoices, e.g. report them to local revenue. Rentlio allows you to do that directly from your calendar while issuing your invoices.
But before you can start fiscalizing your invoices within matter of seconds, you have to configure your fiscalization setup in Rentlio application. For this you need your:
- Fiscal Certificate (you can get it in digital format from FINA - Croatian financial agency)
- Internal Act (you can create one with the help from your local accountant)
So let's start:
You can access these settings under Integrations > Fiscalization.
When you tick Yes next to "PROPERTY USES FISCALIZATION", the new set of settings will open up and enable you to fill in the details necessary for fiscalization of your invoices. Once this is all set up, you will be able to fiscalize your invoices immediately when you issue them.
The Numeration Type, Cash register, Operators and Business space are defined by your Internal Act, which is stored in your accounting. For this reason, consult your accountant when completing this information. It is crucial that information on your Internal Act matches the one in Rentlio fiscalization setup, and this information will be the base for creating your Invoices.
In addition to filling in the fields mentioned above, in order to activate fiscalization, you need to upload the Fiscal Certificate obtained from FINA to Rentlio. FINA Fiscal certificate is a .p12 file that is saved on your computer or can be downloaded from the FINA portal.
Before you upload the fiscal certificate, it is necessary to enter the fiscal password that you entered in the FINA portal when downloading (note: you have defined the password yourself when you first download the certificate).
After uploading your fiscal certificate, click "Test Link to Fina" to make sure you are successfully connected to FINA. If everything is ok, the next time you issue your invoice, you will have the option to fiscalize it.
You set the numeration type and set how you wish to assign invoice numbers according to the instructions in your Internal Act. We will first explain what these tags mean and how to set them up, in this example, the invoice label is: 2-POSL1-1.
A) 2 = first numeration tag, indicates the sequence of invoices. Your invoices are issued in order 1, 2, 3, 4 ... etc. If you have already issued 20 invoices this year and then started using Rentlio and want to continue the sequence, then you will enter 21 in your account settings, which will be the first invoice issued in a row. Here's where to set it: Property Settings> General> Invoices > Settings: Initial invoice number.
If you do not have invoices issued this year and issue the first invoice through Rentlio, then you will enter 1. This first invoice will then be 1-POSL1-1, next will be 2-POSL1-1, 3-POSL1-1, 4 -POSL1-1, etc.
B) POSL1 = the second numeration tag is the business space, stated also in your Internal Act. If you have multiple outlets, you will have more tags in your Internal Act:
This is where you add it in Rentlio, Integrations > Fiscalization:
After Adding Business space, new window will pop up where you will neted information from your Internal Act:
C) 1 = The third numeration tag is the Cash register device. It is also defined by your Internal Act. In this Example, this Cash register was simply tagged as 1:
And according to that, we are simply entering 1 in the Cash Register . section while setting up our fiscalization in Rentlio:
Note: The numeration type can be defined by Cash register or by Business space. Depending on what is stated in your Internal Act, you will choose the correct numeration type.
In the Legislation of Fiscalization for Cash Transactions under Art. 27. Article 27a has been added according to which if from January 1, 2019, regardless of the reason, the taxpayer issues a document stating the payment information (purchase order, offer, pro forma invoice, etc.), before issuing the invoice, on that document he must prominently write "THIS IS NOT A FISCALIZED ACCOUNT".